Stantec System

  • Administrative Assistant

    Location US-WI-Mequon
    Posted Date 4 days ago(5/17/2018 10:10 AM)
    Job ID
    # of Openings Remaining
    Experience (Years)
    Environmental Services
  • Your Opportunity

    2,600 Environmental Services staff. 20 technical specialties. 900 professional associations. An international team with local expertise. You could say we know a little something about the environment. Our passion for it drives our work. Grounded by safety, quality, and ethics, we come up with solutions that perfectly fit the site. We know what it takes to balance competing project interests with creativity and efficiency. We know what to look for. And, we know how to get the job done—the right way. Join a team that has the environment down to a science.

    Your Duties

    Stantec is seeking an Office Administrative Assistant. This position will ideally be located in our Mequon, WI office.  Specifically, we are seeking an individual to:


    • Preparing and editing documents, including reports, letters, proposals, newsletters, spreadsheets and presentations.
    • Working with managers and accounts payable to process invoices.
    • Copying, filing, and faxing; preparing, sorting, and distributing mail; entering data.
    • Coordinating meetings and agendas, making travel arrangements
    • Maintaining stock of office supplies and maintaining office equipment to ensure proper functionality.
    • Cordially answering and directing incoming calls
    • May assist with project activities, such as editing and preparing bids, tracking work and change orders, processing project status reports, relaying project communications, researching information, and other related support.
    • May assist with marketing support, such as assisting with proposal preparation, coordinating and ordering marketing materials, and assisting with preparations for conferences and trade shows.

    Your Capabilities and Credentials

    • Minimum of a 2-year associates degree.
    • Positive and outgoing, good customer service and phone etiquette skills are needed. 
    • Advanced skills using Microsoft Office including Outlook, Word, Excel, Access and PowerPoint is required.
    • Must be experienced in editing and developing reports, letters, newsletters, spreadsheets, proposals, and presentations.
    • Must demonstrate strong business writing skills, including proper use of punctuation, spelling and grammar.

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    Staffing and Recruitment Agencies
    Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.