Stantec System


Location US-FL-Orlando
Posted Date 4 weeks ago(2/22/2018 1:51 PM)
Job ID
# of Openings Remaining
Experience (Years)
Buildings Engineering

Your Opportunity

We're active members of the communities we serve. That's why at Stantec, we always design with community in mind.


The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe. Stantec trades on the TSX and the NYSE under the symbol STN. Visit us at or find us on social media.


We are currently seeking an experienced Receptionist in our Orlando,  FL office to provide high level front desk, administration and customer service support. This is a permanent full-time position and is available immediately.


As the face and voice of Stantec, the successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and corporate communication skills, be professionally presented, have superior organizational skills with the ability to focus on multiple tasks and changing priorities and have a mature approach and confidence in dealing with a wide range of clients (both internal and external) and business partners.


Your Duties

The successful candidate will:

  • Create a great first impression, and interface in a professional and positive manner while greeting clients and vendors both in person and over the phone including managing the visitor registration process.
  • Answer a multi-line phone system and effectively route calls.
  • Handle scheduling using Microsoft Outlook Calendars, including monitoring calendars and events and anticipating meeting requirements.
  • Coordinate incoming and outgoing deliveries and send packages, including  Federal Express Shipments, domestic & international – experience with FedEx Ship Manager is a plus.
  • Keeping track of employees’ whereabouts (in, out, on vacation, etc.) to facilitate ease of communication.
  • Maintain the reception, lobby, break and conference rooms.
  • Performs general office duties including, but not limited to: typing and formatting correspondence, use of company templates, maintaining electronic logs, organizing/maintaining office lists and files, scanning and copying, processing and preparing mail and packages for shipment.
  • Respond to staff needs in a timely and effective manner.
  • Assist with office meetings and event planning, including ordering food, set-up and clean-up of events.
  • Assist with the Record Management (archiving) for the office (data entry, research, retrieval, etc.).
  • Be an active member of our Office Safety Committee
  • Other duties, as assigned.

Your Capabilities and Credentials

The ideal candidate will have 3+ years of professional experience operating in an administrative office support/receptionist capacity with demonstrated skill to support a business effectively.

  • The ability to be punctual and work from 8:30 AM to 5:30 PM, Monday through Friday
  • A High School Diploma in addition to some higher education and/or work experience equivalent
  • Computer proficiency, especially within the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe
  • Excellent customer service skills
  • The ability to work well under pressure, deal with difficult situations and/or people, take initiative, demonstrate organizational and detail-oriented skills and juggle multiple responsibilities in a deadline-driven environment
  • A professional, positive, proactive attitude, high-energy level, flexibility, dependability and willingness to learn new skills and be a team player

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Staffing and Recruitment Agencies
Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.