Stantec System


2 weeks ago(1/5/2018 1:24 PM)
Job ID
# of Openings Remaining
Experience (Years)
Regional G&A & Shared Services

Your Opportunity

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind. 

We care about the communities we serve—because they're our communities too. This allows us to assess what's needed and connect our expertise, to appreciate nuances and envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.

We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe. 

Stantec trades on the TSX and the NYSE under the symbol STN. Visit us at or find us on social media.


Your Duties

The successful candidate will:

  • Handle all incoming calls on switchboard, directing and transferring calls, taking messages.
  • Greet and ensure visitors sign in at reception and advise them of proper safety procedures.
  • Assist with fire drills/evacuation in case of emergency.
  • Handle all incoming/outgoing couriers and mail while ensuring company policies and procedures are followed with special attention to time-sensitive and confidential packages.
  • Ensure reception area, main conference rooms, and main kitchens are kept clean and tidy.
  • Assist with scheduling of conference rooms including special requirements, ordering and setup for lunches, refreshments, etc.
  • Assist outside vendors and clients with connecting to AV equipment in conference rooms.
  • Assist with office maintenance and cleaning related issues, recycling, etc.
  • Monitor the use and stock of supplies and equipment and order supplies on a weekly basis.
  • Troubleshoot and/or schedule technicians for equipment when necessary (i.e. printer).
  • Ensure phone lists and office floor plans are kept current and up to date.
  • Assist the team by filing, photocopying, collating, etc.
  • Assist with miscellaneous administrative duties as required.
  • Be able to lift 15-20 lbs (office supplies, cases of paper).
  • Adhere to company policies and procedures.  


Your Capabilities and Credentials

  • Possess a high school diploma or higher.
  • A minimum 1-2 years' reception experience in a medium to large sized office.
  • Be able to arrive and be ready to work by 8:00 a.m. and work till 5:00 p.m.
  • Must possess a valid driver's license.
  • An intermediate to advanced proficiency in the MS Office suite of applications with the ability to learn and adapt to new programs and processes.
  • A professional, courteous, and mature demeanor with good phone and email etiquette.
  • Ability to work in a team environment and present a flexible and adaptable approach to work assignments.
  • Be highly organized with exceptional time management skills.
  • Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance.

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Staffing and Recruitment Agencies
Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.