Stantec System

Financial Project Administrator

1 month ago(12/20/2017 12:57 PM)
Job ID
# of Openings Remaining
Experience (Years)
Financial Services

Your Opportunity

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind. 

We care about the communities we serve—because they're our communities too. This allows us to assess what's needed and connect our expertise, to appreciate nuances and envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.

We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe. 

Stantec trades on the TSX and the NYSE under the symbol STN. Visit us at or find us on social media.


We have an exciting opportunity for a Financial Project Administrator. The successful candidate will be based in our Lexington, KY office.  As a proactive business partner with numerous clients, this position is responsible for the overall management of project contracts by ensuring projects are set up, maintained, and invoiced in accordance with the contract requirements and with Stantec's approved policies and practices.


Your Duties

  • Completing project set-up from information provided by the Project Manager (or assistant), ensuring all project attributes and variables have been properly input in accordance with the contract requirements.
  • Reviewing contract agreements for the correct signing authority, for any special invoicing requirements and assigning responsibility for completion of all additional information required for invoicing.
  • Assisting the Project Manager to establish the appropriate work breakdown structure (WBS) to support client invoicing.
  • Perform project invoicing to be compliant with contractual terms and client specific requirements and ensure they are entered properly into the accounting system.
  • Assist Financial and Project managers with tracking and reconciling unbilled amounts and assessing project revenue adjustments.
  • Ensure project close out procedures are completed on a timely basis.
  • Assist with analyzing unpaid invoices with the project and financial managers.
  • Ensuring all assigned functions are carried out in compliance with approved policies, practices and procedures.

Your Capabilities and Credentials

  • Three to Ten years of related industry experience required
  • Associates or Bachelors in accounting or finance is required, however experience will be considered in lieu of a formal degree
  • Project accounting in an Engineering or professional services firm is highly recommended
  • Solid knowledge of general contracting practices
  • Ability to determine client preferences concerning invoice formats and requirements for any supporting documentation required
  • Ability to organize work flow to allow time to pro-actively be looking ahead to what financial events might affect the project if action is not taken
  • Able to develop solid working relationships
  • Excellent customer satisfaction and communication skills
  • Strong attention to detail
  • Must be able to multi-task, set priorities and meet deadlines
  • Excellent computer/IT skills required (Excel, Word, etc.)
  • Oracle experience preferred 

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Staffing and Recruitment Agencies
Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.