Stantec System

Receptionist

US-OH-Columbus
2 weeks ago
Job ID
32945
# of Openings Remaining
1
Experience (Years)
1
Discipline
Regional G&A & Shared Services

Your Opportunity

We're active members of the communities we serve. That's why at Stantec, we always design with community in mind.

 

The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe. Stantec trades on the TSX and the NYSE under the symbol STN. Visit us at stantec.com or find us on social media.

 

We are currently seeking an experienced Receptionist in our Columbus, OH office to provide high level front desk, administration and customer service support. 

 

As the face and voice of Stantec, the successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and corporate communication skills, be professionally presented, have superior organizational skills with the ability to focus on multiple tasks and changing priorities and have a mature approach and confidence in dealing with a wide range of clients (both internal and external) and business partners.

 

 

Your Duties

The successful candidate will:

  • Handle all incoming calls on switchboard, directing and transferring calls, taking messages.
  • Greet and ensure visitors sign in at reception and advise them of proper safety procedures.
  • Assist with fire drills/evacuation in case of emergency.
  • Handle all incoming/outgoing couriers and mail while ensuring company policies and procedures are followed with special attention to time-sensitive and confidential packages.
  • Ensure reception area, main conference rooms, and main kitchen are kept clean and tidy.
  • Assist with scheduling of conference rooms including special requirements, ordering and setup for lunches, refreshments, etc.
  • Assist outside vendors and clients with connecting to AV equipment in conference rooms.
  • Assist with office maintenance and cleaning related issues, recycling, etc.
  • Monitor the use and stock of supplies and equipment and order supplies on a weekly basis.
  • Troubleshoot and/or schedule technicians for equipment when necessary (i.e. printer).
  • Ensure phone lists are kept current and up to date.
  • Assist the team by filing, photocopying, collating, etc.
  • Assist with miscellaneous administrative duties as required.
  • Be able to lift 15-20 lbs (office supplies, cases of paper).
  • Adhere to company policies and procedures.

 

Your Capabilities and Credentials

  • Possess a high school diploma or higher.
  • A minimum 1-2 years reception experience in a medium to large sized office.
  • Be able to arrive and be ready to work by 8:00 a.m.
  • Must possess a valid drivers license.
  • An intermediate to advanced proficiency in the MS Office suite of applications with the ability to learn and adapt to new programs and processes.
  • A professional, courteous, and mature demeanor with good phone and email etiquette.
  • Ability to work in a team environment and present a flexible and adaptable approach to work assignments.
  • Be highly organized with exceptional time management skills.
  • Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance.

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Staffing and Recruitment Agencies
Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.