Stantec System

Administrative Assistant/ Project Coordinator

1 month ago(11/15/2017 11:03 AM)
Job ID
# of Openings Remaining
Experience (Years)
Environmental Services

Your Opportunity

 2,500 Environmental Services staff. 20 technical specialties. 900 professional associations. An international team with local expertise. You could say we know a little something about the environment. Our passion for it drives our work. Grounded by safety, quality, and ethics, we come up with solutions that perfectly fit the site. We know what it takes to balance competing project interests with creativity and efficiency. We know what to look for. And, we know how to get the job done—the right way. Join a team that has the environment down to a science.

Your Duties

Duties may include handling day to day tasks such as:

  • Accounts payable – Code high volume of sub/vendor invoices; upload electronically to corporate weekly, log into Excel spreadsheets. Reconcile vendor statements to ensure that discrepancies are quickly addressed
  • Reimbursement claim preparation - Review client invoices and backup documentation, code tasks according to the state program, then accurately transfer data into many different excel spreadsheets
  • Manage MEDAD-compliant files through both hard copy and electronic filing including creation of new files, filing and archiving
  • Production of final environmental reports using MS Office and Adobe
  • Assist project managers and staff with data entry and other project related tasks
  • Responsible for coordinating with subcontractors and vendors on their contracts and insurance requirements
  • Project Filing/Archiving
  • Preparing mail items, such as FedEx packages and Certified mail
  • Other duties, as assigned

Your Capabilities and Credentials

  • Proficient in Microsoft suite, especially excel and Adobe Acrobat  
  • 1-2 years accounts payable experience
  • Strong organizational and time management skills
  • Strong attention to detail
  • Ability to perform in a dynamic and fast-paced environment

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Staffing and Recruitment Agencies
Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.