Stantec System

Payroll Administrator (Contract)

2 months ago
Job ID
# of Openings Remaining
Experience (Years)
Financial Services

Your Opportunity

We're active members of the communities we serve. That's why at Stantec, we always design with community in mind.


The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe. Stantec trades on the TSX and the NYSE under the symbol STN. Visit us at or find us on social media.


We have an opportunity for a Payroll Administrator, based in our Phoenix, AZ office. This position is responsible for processing payroll data for assigned regions, responding to pay day issues with employees, performing required audits of interfaced and manually entered data in compliance with established controls and balancing payroll from source documents to recon sheet to trial payroll.


This is a full-time, temporary, one year contract position.

Your Duties

60%       Payroll input/processing

20%       Special Knowledge Tasks

10%       Communication with HR and employees

10%       Recurring clerical tasks


  • Maintaining established control processes.
  • Comply with internal policies and external regulations.
  • Input and/or balance hours/earnings
  • Enter hours and deduction adjustments
  • Reconcile Retro Pay Report and input adjustments
  • Balance input data to source documents.
  • Balance Payroll recon sheet to Trial Payroll.
  • Distribute pay checks/vouchers to employees.
  • Prepare manual checks
  • Process reversals/voided checks.
  • Input changes to employee direct deposits, taxes, benefits, etc., investigate and resolve discrepancies.
  • Research and resolve questions from employees in-regards to hours or dollars paid or deductions from pay.
  • File payroll backup/maintain employee files
  • Calculate retro pay
  • Audit interface reports each payroll. Input data not interfaced.
  • Prepare final pay to terminate employees
  • Assist with input regarding acquisitions or special pay requirements
  • Assist with records storage.
  • Handles special tasks or projects as assigned

Your Capabilities and Credentials

  • Fundamental Payroll Certification (FPC) preferred. 
  • Multi-jurisdiction payroll experience.
  • Knowledge of Federal, State, Department of Labor payroll regulations.
  • Excellent communication skills and ability to provide first class customer service. 
  • Experience with automated payroll systems and timekeeping systems. 
  • Familiar with MS Office Suite and intermediate knowledge of Excel. 
  • Handles employee data in a confidential, professional, and timely manner. 
  • Highly accurate and organized

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Staffing and Recruitment Agencies
Stantec appreciates the interest from the staffing industry, however, unsolicited resumes submitted to Stantec or any Stantec employee without a current and valid staffing agency contract in place with Stantec will not be eligible for any search fees. At this time, Stantec is not welcoming any additional inquiries for agency partnerships.